Board of Directors Standing Rules / Action Timetable / Oath of Office

Standing Rules

The Standing Rules are motions that are made every year at the transition meeting of the ARMA Atlanta Board of Directors.

Standing Rule	Motion	Who Does	Date Passed
ARMA International Conference - President's Attendance	For incoming Presidents, the chapter will reimburse expenses for travel to the annual ARMA International conference for any expenses not covered by the individual's company. The President must submit the written reimbursement statement from their company to the Board prior to the reimbursement. The travel guidelines for Speakers apply to these expenses.	Treasurer	04/15/04 2005 06/21/06
Dues - Regular Members	The chapter dues for Regular Members are $45, which is collected by ARMA International and sent the chapter monthly. [Note: ARMA Intl. requests the Chapter President to verify amount annually in June.] Tabled until more information could be gathered.	President	08/2002 2003 2004 2005 06/21/06
Dues - Retired Member	The chapter dues for Retired Members are $1 per year, which is collected in July by the Treasurer. These dues provide the privileges of a regular chapter member.	Treasurer	09/02/03
Meeting Cost	Workshop Cost: Free Meeting Cost (whether or not lunch is eaten): - $25.00 - Members - $30.00 - Non-Members & Members Without Reservations - $26.00 - Members - PayPal Payments (includes Admin Fees) - $31.00 - Non-Members - PayPal Payments The Treasurer will collect the money at the meeting if not paid through PayPal.	Treasurer	06/08/04 2005 06/21/06 Revised
Meeting Cost - No Shows	Any person (member or non-member) who - Makes a meeting reservation AND - Does not cancel by Noon the Friday before the meeting AND - Does not show up at the meeting will be billed a $25 �no show� fee by the Treasurer. When a member has a meeting reservation and cannot attend (s)he may send someone else to use the reservation at the member price.	Treasurer	09/02/03 2005 06/21/06
Scholarship	The Chapter will fund scholarships per the Scholarship Statement of Purpose not to exceed a total of $1000 per ARMA year (July-June).	President	06/21/06
Speaker - Gifts	All workshop and luncheon speakers, who do NOT charge a speaker fee, shall receive 1) Free lunch AND 2) Expenses (airfare, hotel, meals, transportation, etc.) - if they travel from out of town AND 3) Gift The Treasurer will have gifts ready to be presented to the speaker at the meetings.	Treasurer	09/02/03 2004 2005 06/21/06
Speaker - Travel Expense Reimbursement Guidelines	- Airline tickets must be 21 day, advanced purchase coach fare - Per Diem of $50.00 - Ground transportation - Hotel - we select hotel for speakers, otherwise, $200.00 maximum - Mileage is reimbursed at current IRS rate - Any expenses over these amounts or in addition to these items must receive prior approval of the Board.	Treasurer	04/15/04 2005 06/21/06

Board Action Timetable

July	- Chairman of Board (COB) - Has first board meeting to plan the goals - Board - o Establishes a Budget o Determines who will chair committees o Determines if need to change 3^rd Tuesday meeting date because conflicts with ARMA Conference o Establishes a committee to plan holiday event - 1^st VP - Begins planning programs
September	- Board - Establishes a committee to plan the seminar
March	- President - At March meeting seeks candidates for the new officers - President - At March meeting requests nominations for Awards - COB - Establishes the Awards Committee
April	- President - At April meeting introduces Board candidates - COB - o Obtains a biography and platform from each candidate which is published on the website with a communication via list serv. o Establishes the Teller Committee o By last week in April sends out ballot.
May	- Voting - May meeting is the last day to vote. Count votes and announce the winners after the meeting. - COB - Sets date of the Board's transition meeting with new and retiring officers.
June	- Board - o Determines which members are going to the Regional Leadership meeting o After June Board meeting, has a transition Board meeting for retiring board members to transfer knowledge and records to new board members. o Sends records from the previous year to the Archive Committee Chair for retention.

Oath of Office

Do you solemnly swear that you will faithfully carry out the duties of the office to which you rise, upholding the Constitution and By-Laws of the Atlanta Chapter of ARMA International? If so, answer, I do.