Job Listings
Please send job submissions to: tera.ladner@suntrust.com
6/29/2010 -- IMMEDIATE NEED!
Turner Broadcasting
Records Center Manager
Qualifications: Required Experience
- Bachelors Degree and 4-6 years of industry experience.
- Certified Records Manager (Preferred)
- Experience in records management positions preferably in a leadership role.
- Experience within a professional services industry preferred; familiarity with architecture / engineering is desirable.
- Experience in a multi-facility compliance program highly desirable.
- Self starter with the ability to work effectively with teams across many practice areas and regions.
Duties:
This position will have direct responsibility for the Day-to-Day Operations of the Legal Records Center at two locations. Specific duties outlined below:
- Understand and maintain Legal standards on Records and Information Management; Records Retention and Disposition; Records Classification Scheme; Records Management Retention Schedule; Records Management Policies; Records Management Training materials.
- Achieves and maintains cost-effective, timely and orderly records management operations to manage Legal information resources and mitigate related business and legal risks.
- Coordinates projects and services for appropriate management of Legal Department documents and records.
- Ensure all staff members understand the DMP/Compliance policy and abide by such policy, and that all actions within the LRC are in compliance with the DMP.
- Oversees periodic records clean-up activities, (e.g., records clean-up days) and other efforts at disposing of records that have met their retention periods.
- Pro-actively interacts with Legal Teams to gain perspective and build relationships.
- Conducts weekly audits according to schedule.
- Defines disasters recovery plans.
- Oversees the weekly schedules and coverage for each location.
- Leverages skills of team members, conducts staff evaluations, ensures staff commitment to Excellent Client Service.
- Facilitates the organization, conversion, and integration of files for storage.
- Oversees off-site records storage, vendor relations, and budget.
- Identifies daily operational training gaps/issues and creates, develops and implements training modules for records staff and Legal Teams.
- Provides in person end user training.
- Develops presentations to educate TLD in proper RIM operations, techniques, and methodologies.
- Assess appropriate records management infrastructure and hardware and software tools and solutions for retention schedule and storage, archiving, imaging, retrieval, preservation, and disposition of documents and records for the Legal Department.
- Uses RIM applications effectively to manage information assets.
- Creates accurate barcode criteria for regularly scheduled scanning in LRC, offices, and cabinets.
- Consults with users on automated records management applications and recommends software solutions.
- Sponsors records management projects and determines what programs are needed to support existing and future records requirements including tools and systems.
- Identifies budget and staff requirements for the Records Management Program.
- Provides analysis to forecast technical needs.
- Coordinates with technical teams on technical enhancements to the RIM application.
Turner Broadcasting System, Inc. and its subsidiaries are Equal Opportunity Employers.
APPLY HERE!
5/21/2010
National Manager Records & Risk management
the company Littler Mendelson p.c.
Location San Francisco, CA
Industry Legal
Nature of Business Legal Services
the position
Title National Manager, Records & Risk management
Responsibilities
The National Manager of Records & Risk Management oversees the development and administration of firm risk policies and procedures associated with the governance of client-representation and firm-administrative information and records regardless of medium. It specifically includes the management and administration of three operational functions: the information and records governance program, conflicts clearance and new business intake, and calendar/docketing. The National Manager, Risk Management and Records is also the Custodian of Records for the Firm. The candidate will report directly to the Chief Operating Officer and indirectly to the Firm’s Chief Technology Officer and General Counsel for risk management and legal issues.
The successful candidate will have responsibilities that fall under the four follow areas:
Program Development and Management
· Develop and document policies and work processes that meet legal, regulatory, and Bar requirements and firmwide strategic goals associated with the life-cycle governance of firm Records.
· Develop, implement, and oversee the firm’s Records retention and disposition program within the scope of the approved information retention and disposition policy.
· Continually review, update, and disseminate the firm’s Records governance policies including information security, privacy, retention, and disposition to ensure continuing best practices are utilized and compliance maintained.
· Monitor and periodically report on administrative and practice office compliance with the Records governance initiatives.
· Negotiate contracts and maintains relationships with vendors supporting the records management function, including onsite and offsite storage and service providers.
· Prepare and manages to annual budgets for the Risk and Records Management function.
· Collect and maintain appropriate data, compliance certificates, and similar chain-of-custody documentation related to client and firm records.
· Be responsible for identifying and maintaining the firm’s vital and historical (archival) Records.
Management Committee Support
· Assist the firm’s General Counsel, conflicts clearance attorneys, Good Practices Committee, and Records and Risk Management Committee to initiate, develop, and maintain policies and procedures for the management and general operation of the firmwide Records risk management activities.
Day-to-Day Operational Management at the Corporate Level and in Practice Offices
· Manage the day-to-day operations of the Corporate Records, Conflicts Clearance and New Business Intake, and Calendar/Docket functions and attendant technologies.
· Monitor and report on the performance of departmental staffing; take appropriate steps to maintain and improve effectiveness based on changes in the needs of the firm, the law, regulatory bodies, or other relevant entities.
· Assess records management equipment, supply, and space requirements.
· Direct the implementation and management of the firm’s inactive records storage; records retention, disposition and destruction programs.
· Coordinate the execution of subpoenas for records, legal holds, and ethical screens.
· Coordinate the transfer of client files into and out of the firm regardless of medium, archive, or system, including email.
· Develop and manage an effective records management training program, including appropriate introductory training for new employees and ongoing job-appropriate training for firmwide records staff, based on accepted competencies for records governance.
· Develop job descriptions and provide guidance to the firm’s Office Administrators in the recruiting and hiring of practice office records staff to ensure hiring of staff with skills appropriate in relation to the firm’s Records governance program.
Records Technology
· Participate in the implementation of records governance initiatives on the firm’s technology platform – for example – the firm’s extranets, intranet, SharePoint portal, knowledge management systems, litigation support systems, and financial systems
· Coordinate with the IT Department to maintain and upgrade the records management infrastructure, including software and hardware, capacity planning, and records security.
· Maintain knowledge of industry and professional trends for records and risk management and provides for the continuous improvement of the Records and Risk Management Department (including technological advances) so that it continually meets or exceeds existing standards and keeps current with best practices.
· Provide reports on a regular basis and as directed or requested, to keep management informed of the progress and operation of the Records and Risk Management Department.
Background
Minimum Experience
Minimum of 10 years of supervisory/management experience in the management of legal information and records, including electronic form.
Education
bachelor’s or masters degree in records management, library or information science, business management, law or related discipline preferred
Certification as a Certified Records Manager Preferred
Qualifications
We are seeking a dynamic, creative, and hands-on professional who has demonstrated leadership in the records and risk management function. Candidates with significant experience in rapidly growing law firm environments will receive the greatest consideration. The successful candidate will possess:
· Experience managing new business, conflicts, and calendar/docketing functions and associated automated systems required.
· Experience implementing and managing legal-specific automated records/document/content management systems preferred.
· Solid awareness and understanding of legal statutes, regulations and ethics requirements for managing information and records regardless of medium and related compliance guidance required.
· Knowledge of EDiscovery, chain-of-custody and litigation management processes and technology.
· Demonstrated understanding and skills in the areas of technical project management, database management; workflow design, and integrated systems architecture and management. MS Office experience required
· Interpersonal skills necessary to communicate face-to- face, and by email and telephone with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
· Able to effectively identify and analyze issues and problems and to recommend and implement viable solutions aligned with the strategic goals of the firm.
Characteristics
The successful candidate will have a proven track record of leadership and impact. The National Manager of Records and Risk Management should possess superb leadership, communication, and interpersonal skills, as well as an ability to function in a collaborative and collegial environment. A professional of this caliber and prominence should demonstrate high integrity and intelligence, excellent judgment, and an ability to generate trust and build alliances with colleagues.
The successful candidate will be a self-starter who will posses:
· Outstanding Integrity. A thoroughly honest and forthright individual, who is up-front and direct with subordinates, peers, and management executives to whom he/she reports.
· Passion. An executive who believes in Littler Mendelson’s mission and objectives, and is dedicated to furthering both.
· Outstanding Maturity and Leadership. An executive with superior inspirational qualities, who creates a strong team atmosphere in which people work together enthusiastically and cooperatively to produce outstanding results.
· Hands-on Orientation. Someone who is prepared to be thoroughly involved in the details of the organization in order to address the numerous problems and issues that will surface on a daily basis.
· Effective Team Building Skills. Someone who has the ability to assess, train and retain talent, delegate responsibility and ensure performance is maximized and employees are properly challenged and developed.
· Strategic Perspective. A leader who views the business plan strategically and constantly reevaluates it based on market, staffing or opportunistic changes.
· Excellent Interpersonal Skills. The ability to interact with the personalities involved ensuring that common goals, not individual differences - are emphasized. A good listener, who genuinely cares for his or her staff and is committed to open, direct and constructive communication. Someone who also has the ability to create/articulate a strategic vision clearly and persuasively both to colleagues within the company, as well as to external constituencies.
Carnegie Mmgt. Associates has been retained to execute the above assignment on behalf of Littler Mendelson. For additional information please contact:
Carolyn Muszynski
President & CEO
Carnegie Mgmt. Associates
810 S. Waukegan Road Suite 105
Lake Forest, IL 60045
847-235-2235
carolyn.muszynski@carnegiemgmt.com
4/3/2010
Cadence Group is a woman-owned consulting firm, specializing in information management. Cadence Group has a long history of helping clients easily obtain and manage information tailored to specific needs. We are currently looking for a RIM Operations Manager to join a dynamic and rapidly growing team.
Position Description: The RIM Operations Manager will assist the RIM team to maintain best practices associated with records and information management, and will provide assistance to personnel in interpreting and implementing retention schedules. This person will also:
- Identify gaps between policy and practice and take measures to address them.
- Analyze and correct missing metadata associated with Client records/contracts.
- Have a “working familiarity with contracts and other legal materials” and extract metadata.
- Be able to use the Classification Scheme to classify a wide range of contracts and documents.
- Support recommended practices for individuals or groups that store their records on site.
- Promote/market RIM services by educating and advising end-users on how to store records.
- Facilitate and participate in meetings as a team member.
- Resolve conflicts, solve problems, make decisions, plan, delegate, train and motivate client and team members.
- Evaluate work priorities, procedures, and processes for effectiveness.
- Function in a team to reach project and program goals.
- Work with RIM Department Manager to maintain and execute the procedures manual and retention policy.
- Understand records management practices and techniques (media analysis, lifecycle concepts, disaster recovery, vital records, etc.)
- Understand ARMA GARP® and ISO standards as they pertain to records and record keeping.
- Manage restrictions and permissions of physical and electronic records.
- Manage a variety of projects and tasks in a complex and dynamic environment, work in high pressure situations, and work effectively at all levels of management and work groups
- Maintain effective working relationships with department team members and representatives of other departments
3/20/2010
Position Title: Records Center Specialist
Dept., BU / Section: Internal Services/ Records Center
Reports to: Records and Information Supervisor
Summary:
Under limited supervision, assists in Records Center programs. Duties include maintenance of MIMS (MEAG Information Management System).
Key Responsibilities/Accountabilities: [Prioritize in order of importance 6-8 major responsibilities of this position.]
1. Knowledge of records retention requirements, legal citations, retention schedules.
2. Prepares for and attends department/section annual reviews. Assist section staff with their records and records inventories, reinforce procedures, set timetable for receiving their records into the Records Center and update the sections retention schedule.
3. Indexes Authority records using accepted and approved procedures. Receives records for input into MEAG’s records database and reviews for accuracy.
4. Assist daily operations of Records Center. Conducts inventories/shelf checks, coordinate with other areas to maintain standardized systems and practices, database searches, daily retrieval of information while maintaining accurate circulation, transfer records to off-site storage or microfilm vendor, and produce reports when needed.
5. Pulls and processes obsolete records for destruction.
6. Assists in vital records program (i. e. works with departments to identify vital records, assists in destruction of records).
7. Assists in orientation, training and cross training of records staff and other organizational personnel in Records Management practices.
8. Assists in writing Records Center procedures.
9. Assumes similar and related responsibilities as assigned.
Qualifications: Manager to complete [Indicate minimum education, experience, certifications and special skills required for this position.]
Must have a high school education with a minimum of 3+ years experience in the records management field, with a working knowledge of all phases of Records Management programs. Must have two years experience in records management automated technologies. Good interpersonal, verbal and written communication skills are essential when interfacing with staff members and customers. Think analytically, organize collected data, work under time constraints, solve problems and provide customer service. Ability to handle boxes from a ladder and lift 35-50 pounds.
Good organizational skills, keen attention to detail and ability to challenge incomplete or inaccurate information.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.
Contact: sberkenkamp@MEAGPOWER.ORG
3/9/2010
Ultimate Consulting seeks Manager of Records – Law Firm
This exempt employee is responsible for operational management of the firm-wide records management program. The position is based in Dallas, Texas. Client is seeking the most qualified candidate and relocation assistance is an option. This position reports to the Director of Records.
Primary Responsibilities:
The Manager of Records will enforce firm-wide compliance of the firm’s records management policy; educate attorneys and staff with regard to the firm’s policies and procedures relating to records management; supervise regular audits of firm records; identify vital records, and establish rotation procedures, both for onsite and offsite storage; ensure compliance with client requests; and supervise records staff.
Tasks Performed:
Incumbent will ensure that all administrative and client files and records are accurately entered in the Elite Records Management System, barcode labeled, tracked and securely stored in onsite and/or offsite storage; responsible for fulfilling internal client requests for retrieval of client files and records on a timely basis, providing superior customer service; ensure that files and records are stored and destroyed in compliance with the firm retention schedules, and for identifying and safeguarding files and records placed on hold from destruction; ensure standards for recordkeeping, filing, and classification of physical and electronic documents are met; coordinate storage, retrieval, and disposition of records; and perform other related duties as assigned.
Job Experience and Qualifications:
3 + years of supervisory experience in Records Management within the legal profession.
May consider someone working in a corporate legal environment.
CRM Candidate Preferred, High School diploma required, BA/BS preferred.
The Manager of Records must have the ability to meet deadlines and work under pressure; work independently in a large office environment, yet be a team member; and focus on taking responsibility for assigned area and delivering solutions. A high level of professional and ethical standards in communication with client service professionals at all levels within the firm is a must. Proficiency in Microsoft Office applications is required. Familiarity with Elite, Legal Key and Metastorm is preferred.
Qualified Candidates send resume to: tstallcup@ultimateconsulting.net
