Job Listings
3/9/2010
Ultimate Consulting seeks Manager of Records – Law Firm
This exempt employee is responsible for operational management of the firm-wide records management program. The position is based in
Primary Responsibilities:
The Manager of Records will enforce firm-wide compliance of the firm’s records management policy; educate attorneys and staff with regard to the firm’s policies and procedures relating to records management; supervise regular audits of firm records; identify vital records, and establish rotation procedures, both for onsite and offsite storage; ensure compliance with client requests; and supervise records staff.
Tasks Performed:
Incumbent will ensure that all administrative and client files and records are accurately entered in the Elite Records Management System, barcode labeled, tracked and securely stored in onsite and/or offsite storage; responsible for fulfilling internal client requests for retrieval of client files and records on a timely basis, providing superior customer service; ensure that files and records are stored and destroyed in compliance with the firm retention schedules, and for identifying and safeguarding files and records placed on hold from destruction; ensure standards for recordkeeping, filing, and classification of physical and electronic documents are met; coordinate storage, retrieval, and disposition of records; and perform other related duties as assigned.
Job Experience and Qualifications:
3 + years of supervisory experience in Records Management within the legal profession.
May consider someone working in a corporate legal environment.
CRM Candidate Preferred, High School diploma required, BA/BS preferred.
The Manager of Records must have the ability to meet deadlines and work under pressure; work independently in a large office environment, yet be a team member; and focus on taking responsibility for assigned area and delivering solutions. A high level of professional and ethical standards in communication with client service professionals at all levels within the firm is a must. Proficiency in Microsoft Office applications is required. Familiarity with Elite, Legal Key and Metastorm is preferred.
Qualified Candidates send resume to: tstallcup@ultimateconsulting.net
