Job Listings
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12/14/11 Title: Manager Corporate Records Operations Location: Near Chicago, IL (Lake County, IL)
Education Required: Bachelor's degree in related field. MBA desirable.
Reports to: Director, Corporate Records. Interfaces with Senior Management, Department Managers and Corporate Legal. Collaborates with other Corporate Operations staff as well as with Corporate Records Services.
Interfaces with third-party suppliers of records-related services and products. Travel: No traveling
Primary Job Function:
· Act as primary SME for all functions related to Records Storage for the purpose of maintaining, indexing, retrieving, protecting and disposing of the companies records for company sites in the US and Puerto Rico. · Ensure that company adheres to all legal, financial, regulatory and IT record keeping requirements. · Avoid costly litigation or regulatory action due to the absence of any required company business records or through the existence of unnecessary records. · Provide cost effective management of company’s vital records protection program and related staff including: digital conversion of records, scanning and Micro imaging. · Oversee the Record Information Management System (RIMS) functions related to processing, maintenance and implementation of Legal Record Hold Orders (RHOs) and Destruction Orders (DO’s). Core Job Responsibilities: Responsible for compliance with applicable Corporate and Divisional Policies and procedures. · Works with Corporate Records Management and Peers to determine CR strategic direction. · Develops and implements procedures and processes, in alignment with CR strategic direction, to ensure that company’s records are managed effectively. · Develops and implements procedures and processes to ensure that Company’s vital records protection program and data conversion services are managed effectively. · Manages company’s Records Destruction process in accordance with approved retention policy. · Manages vendor relationships and services for off-site storage vendors. · Responsible for vital record storage systems for Company Lake County. · Provides guidance on records management for company ‘s US and Puerto Rico manufacturing sites. · Develops requirements for evaluation and qualification of third party vendors providing storage and scanning services. · Identifies appropriate technologies to support Corporate Records data conversion and scanning activities and works with appropriate IT personnel in the review and selection process. · Must provide clear and concise metrics in the areas of CR customer service, quality, and cost to support senior management decision making in alignment with the organizations strategic direction. · Ensure all CR projects address Company Financial/Quality compliance and audit requirements · Determine staff levels, equipment and other resources required to meet departmental objectives. · Hire, train, develop and motivate staff to a high level of performance. Perform annual employee performance reviews, developmental plans, and goals. Manages departmental budget and capital requirements. Basic Qualifications: · Minimum of 7 years working experience as Records Center Manager.
· Minimum 5 years working experience in scanning.
· Detailed understanding of all aspects of records management
Ability to lead business process analysis, change management and consulting interactions. · Ability to analyze situations objectively and implement best course of action.
· Possess independent thinking to make tactical decisions.
· Assume leadership role in driving strategy and implementing recommendations.
· Ability to work autonomously - Self starter.
· Strong interpersonal skills to maintain effective working relationships with others.
· Expertise in development and implementation of procedures and in-process metrics.
· Excellent customer service skills and ability to write and express ideas clearly; plan and prioritize work.
· Ability to manage a budget and analyze capital requirements.
· Strong leadership and people management skills.
· Understanding of document scanning technology.
· Knowledge and use of Records & Information Management (RIMS) software systems.
· Knowledge and use of Records Inventory Management systems.
Our Contact Information:
Beth Hynes, CRM, Managing Partner. Ph: 262-361-4912.
Email: bhynes@mrivision.com Title: Electronic Records Manager
12/01/11 Records Management Specialist Pay: $20.66 per hour plus benefits
40 hours per week, M-F
Start Date: 12/15/11 (accepting resumes until 12/7/11)
The RMS is responsible for maintaining and managing the overdue records, destruction of records and performing quality checks of the records management manuals. RMS provides technical support for records management programs, dockets, scanning, records centers, or other information services under the supervision of the Project Manager. May assist in planning and program development, analysis of records or docket management problems, and design of strategies to meet ongoing records or docket management needs. Specific technical duties may vary according to the needs of the work site and include, but are not limited to, response inquiries; collection maintenance and retrieval tasks; metadata review and input; and use of automated information systems, such as Versatile and ECMS. Collect and inventory records for on and off-site storage. Make presentations to educate staff on records management operations. Retrieval of files from Archive; box return requests; pickup boxes for storage or destruction; and/or generate box inventories from Versatile and for new accessions.Must be able to lift boxes up to 40lbs in weight.Knowledge of government record keeping standards, policies and procedures. BS degree preferred but not mandatory.NARA Records Management Certification a plus.
Submit resumes and three professional references to: Belita Elmore, belmore@awdms.com by Wednesday 12/7/11.
Information Technician
Pay: $16.50 per hour plus benefits
40 hours per week, M-F
Start Date: 12/15/11 (accepting resumes until 12/7/11)
Responsible for managing the on-site warehouse Atlanta Federal Center (AFC). The Information Tech picks up new accessions, returns, and destructions daily from the staff. Transports records to Ellenwood and Morrow, GA.Must be able to lift boxes up to 40lbs in weight.Answers routine inquiries, and refers persons requiring assistance to appropriate staff. Shelves new and returned items in warehouse. Maintains automated and circulation system and circulation desk. Greets and assists walk –in visitors, researchers, and other patrons and oversees file/reading room. Sorts and distributes mail to appropriate units. Responds to requests for information on requests from staff. Sorts and responds to incoming mail and telephone request in a timely, courteous and accurate manner. Provides the supervisor with the information required for weekly and monthly reports. Responsible for driving company vehicle - must have active driver’s license and clean driving record. Knowledge of ECMS storage software system; Versatile, and Lotus Notes.Knowledge of government record keeping standards, policies and procedures.NARA Records Management Certification a plus.High school diploma or GED required. Submit resumes and three professional references to: Belita Elmore, belmore@awdms.com by Wednesday 12/7/11.
10/20/11 Arnall Golden Gregory LLP Responsibilities Under direct supervision from department management, is responsible for organization of client files and physical condition of the Records Management (RM) space.
Essential Functions
Performs tasks related to updating and maintaining client files in accordance with established Firm policies and procedures
Researches location of files and folders;creates additional folders and labels as needed or requested; creates and updates file indexes utilizing Autonomy Records Management software;
Interfiles loose materials; assists with scanning interfiling into the Document Management System
Finds and corrects labeling, filing, shelving, indexing, and other clerical errors in existing files; makes appropriate changes on physical files and updates ARM
Monitors shelf space needs in decentralized workrooms; pulls and boxes inactive files for off-site storage; Manages off-site requested boxes while actively in use and in transition
Inventories workrooms, offices, workstations, and all other available workspaces according to predefined schedule
Retrieves and delivers files and boxes as needed
Responsible for adhering to general safety practices and to any unique departmental safety practices
Secondary Functions
Assists secretaries and other department personnel in locating misplaced files
Attends and participates in departmental meetings and RM training opportunities
Interactscompetently and courteously with department personnel, lawyers, secretaries, and other support staff to exchange information
Other related tasks and duties as assigned by department management
Qualifications and Experience
Must pass a written employment test assessing alphabetic and numeric ordering skills
High School diploma required; Bachelor’s degree preferred
Prior law firm experience helpful
Familiarity with word processing, Microsoft Outlook, and other basic office technologies preferred
Prior experience utilizing a Records Management software such as ARM, Filesite, Elite, Legal Key, or CMS preferred
Accuracy in grammar, spelling, and punctuation
Effective oral communication skills including the ability to interact effectively with firm personnel at all levels with a high degree of professionalism
Ability to work independently and to sort multiple priorities
Ability to routinely work with standard file boxes weighing up to 40 pounds
Location: Near Chicago, IL
Education Required: Bachelor's degree in related field. MBA desirable.
Reports to: Director, Corporate Records. Works closely with Corporate and Division IT, Corporate Legal and AQR.
Travel: 0-20%
Primary Job Function:
Serves as the primary Corporate Records (CR) liaison to company management, steering committees, IT groups and departments on all issues relating to electronic records management. Provides leadership for the planning and development of short- and long-term company-wide electronic records management strategies and programs. Leads in the identification and implementation of new electronic records management systems. Provides guidance on maintaining existing electronic systems, which require the retention of embedded records in those systems, to assure that company employees are engaged in good records management practices. Core Job Responsibilities: Responsible for compliance with applicable Corporate and Divisional Policies and procedures. • Leads and directs all activities associated with the strategic planning, development of short- and long-term corporate-wide programs related to electronic records management. • Oversees the development of policies, procedures, guidelines and strategies for the management of electronic records that will help the company comply with best practices in electronic records management. • Is the primary interface with Company Legal and IT groups on all issues related to electronic records management. • Collaborates with IT managers on strategic planning for technology to support the records management program and related processes. • Provides records management direction and process information during IT projects involving selection, implementation and/or operational management of electronic records management systems. • Leads the effort to research and assess new advances / emerging technologies in electronic records management. • Provides electronic records management advice and expertise, as needed, throughout the company. • Identifies electronic record management risks and develop action plans to mitigate or eliminate the risks. • Develops periodic and ad hoc reports for CR and/or senior management regarding the quality and progress of the electronic records management initiatives. • Keeps abreast of developments by learning new systems, methods and processes associated with electronic records/document management. • Communicates regularly with the records management staff to inform them of industry changes, best practices and company policies, procedures and guidelines on electronic records management. • Analyzes situations objectively and implements best course of action; possesses independent thinking to make tactical decisions. • Assumes leadership role in driving strategy and implementing recommendations. • Manages external vendors as necessary. Position Accountability / Scope: Accurate records management is essential in any organization in order to be in compliance with government regulations and business policies. The success or failure of Company partly depends on the records and information that are used as the basis for executives’ decisions, managers’ actions, for compliance with regulations and for getting and proving that work was accomplished. Records are the ‘memory of the organization’, the ‘raw material for decision making’ and ‘the basis for legal defensibility’. Records management leadership is essential in ensuring good recording keeping practices in Company. It is critical in any business and government environment to provide protection from litigation, regulatory noncompliance, natural disasters, criminal activities or the pirating of critical resources. It is also just as essential to operate cost effectively and efficiently so that the needs of the people served by organizations can be met, and the organization can remain competitive and successful. Ineffective or inaccurate records management can lead to significant expense. Company fines and/or penalties for the inability to produce records can be in the 10’s of millions of dollars. Additional negative consequences that may result from inaccurate records management may include loss of company integrity & credibility, bad press, and/or the halt or discontinuance of the manufacture of a product.
Our Contact Information:
Beth Hynes, CRM, Managing Partner. Ph: 262-361-4912.
Email: bhynes@mrivision.com
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