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Business Unit
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R&D
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Location
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Georgia - Atlanta
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Job Description
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The Archivist is a member of Publications and Information Services and is responsible for reviewing, filing, distributing, storing, retrieving, and maintaining study related documents. Responsible for cataloguing, indexing and maintaining an electronic repository of all Biological and Pharmaceutical technical information. Provides support to the project planning group as needed. This position works closely with various departments and project teams.
Responsible for logging, reviewing, distributing, filing, retrieving, and maintaining all active study related documents which include proprietary and confidential information. Responds to requests for protocols, study reports, raw data, quality assurance information, etc. from R&D staff. Must understand the confidentiality of such documents and maintain accordingly. Assists all R&D personnel in their study information needs by performing complex database searches to extract relevant data. Enters data and maintains detailed study information in clinical and administrative databases.
Responsible for maintaining the PIMS Database containing Biological and Pharmaceutical technical information. The incumbent will be responsible for cataloguing, indexing and retrieving Biological and Pharmaceutical technical information. Responsible for performing accurate searches of Bio and Pharma technical information upon request from R&D personnel.
Extracts accurate data from final study reports and raw data to ensure accurate trial information is entered into the ACTION database.
Facilitates, coordinates, plans and implements projects that cross occupational and organizational lines within the company. Analyzes problems and develops/implements administrative policies and procedures to provide successful solutions. Manages multiple priorities and assorted projects. Act as a back-up to the Athens Archivist which may require periodic travel to the Athens office.
Participate in potential automation projects such as implementation of an Electronic Document Management System (Documentum) as it applies to R&D processes.
Conducts periodic study file audits and works closely with the Research Coordinators to ensure all study information is submitted and properly archived.
Creates, maintains and stores any special files requested by Department Heads. Compiles, maintains and reports monthly production statistics. Reads, analyzes, interprets and complies with government regulations, Merial standard operating procedures, and corporate policies and procedures.
Maintains the file room(s) in a neat and orderly fashion and provide a secure storage area for all confidential, vital information. Ensures that specified standards and regulations are met for accessibility and arrangement of file room(s). Conducts record inventories and maintains detailed indexes, analyzes information and determines action to be taken. Reviews operations for adherence to established procedures and regulatory requirements. Assists in various projects including, but not limited to, file room conversions, introduction of new software, shifting of record locations, etc. Facilitates the archiving of study data in compliance with Good Laboratory Practices and Good Clinical Practices.
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Qualifications
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Bachelor’s degree and one year or more experience in library or records management. Proficiency in Microsoft Office Suite (especially Access); familiarity with database creation and management, including creation of queries and reports. Excellent communication and interpersonal skills. Previous experience in pharmaceutical industry a plus. Apply at www.merial.com
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2/22/08
Records Analyst I - INVSPEC
Experience Level: Junior Level ( 1-2 years )
Records Management is responsible for the maintenance of the Firm's files which includes inventory, storage and retrieval. Other services include research for documents requested from closed files, database closing of matters, and filing of client/matter related documents. Records Management in Atlanta maintains and staffs a warehouse/office that is located approximately 5 miles from the Firm's headquarters office. In our other offices an off-site vendor is utilized. Records Management also maintains active files on-site for some offices.
JOB DESCRIPTION:
Under the direction of the Regional Records Manager, we are searching for a Records Analyst I. This position reviews carton contents to ensure they match File Action Report; indexes client and firm files; enters data into records management software; researches documents requests for attorneys, secretaries, etc.; retrieves and forwards closed files/boxes to attorneys/paralegals/secretaries from warehouse including documenting of same; researches to determine file location and files documents (i.e. correspondence, pleadings, etc.) in files maintained in warehouse; and performs special projects as assigned.
This position also retains, retrieves and re-files will and estate documents from safe, including preparation of receipts of transmittal; makes delivery and pick-up runs for files, boxes and documents as requested; schedules maintenance of warehouse van; shifts boxes as needed to create additional space; assists attorneys, secretaries, etc., as needed in locating circulating files; assists attorneys/secretaries/paralegals with procedures questions; files and maintains Container Master Inventory Indexes, File Action Reports, and Off-Site Storage Forms; orders storage boxes and supplies as needed; works with offsite vendors maintaining good working relationships; reviews and approves invoices.
REQUIREMENTS:
Interested candidates must have a High School Diploma or equivalent work experience with 2+ years experience in a legal record environment; a valid driver’s license; accurate data entry skills; ability to be accurate and work with detail; excellent organizational and communication skills required; ability to multi-task; ability to work effectively with all levels of law firm personnel, including partners and administrative managers; ability to lift standard file boxes (up to 40 pounds); ability to work independently, take initiative, set priorities and see projects through completion.
Please apply online at www.troutmansanders.com or fax your resume to (404)962-6928. No phone calls please. EOE
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JOB CODE: RECWHS - ATL
Troutman Sanders LLP is an international law firm with headquarters in Atlanta. Records Management is responsible for the maintenance of the Firm's files which includes inventory, storage and retrieval. Other services include research for documents requested from closed files, database closing of matters, and filing of client/matter related documents. Records Management in Atlanta maintains and staffs a warehouse/office that is located approximately 5 miles from the Firm's headquarters office. In our other offices an off-site vendor is utilized. Records Management also maintains active files on-site for some offices.
JOB DESCRIPTION:
Under the direction of the Regional Records Manager, we are seeking a Records Center Warehouseman/Driver. This position performs a variety of duties including but not limited the following: pulls files per request; shelves new boxes indexed by Records Analysts; reshelves/refiles boxes or files returned to the Records Center; loads and unloads van according to warehouse procedures; assists Records Warehouse Coordinator with warehouse maintenance and other projects as requested; Assists Records Warehouse Coordinator with receipt and shelving of new boxes on temporary shelves; Makes deliveries to Bank of America Building twice daily or as needed; files loose material accurately in existing files, as needed; shifts records boxes as needed to create additional space; reviews carton contents to ensure contents match the File Action Report
REQUIREMENTS:
A high school diploma or GED is required (2 years of college preferred); 2 years experience working in a warehouse using warehouse equipment – preferably in a records storage warehouse; knowledge of warehouse operational methods, procedures, policies, rules and regulations; knowledge of modern office practices, methods and procedures; knowledge of standard office machines and equipment, including computers; knowledge of simple records management procedures; previous experience working as a clerk, preferably in a legal environment.
Must have a valid Georgia Driver’s License with a clean driving record; experience driving a cargo van/truck; must be able to sit or stand for extended periods of time; must be able to lift, carry, push and/or pull items weighing up to 50lbs; must be able to climb ladder or stool and reach above shoulders; must be able to communicate both orally and in writing in a clear and concise manner and must be able to operate a computer.
If this sounds like a position you would enjoy, please apply online at www.troutmansanders.com or fax your resume to (404)962-6928. No phone calls please. EOE
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Maureen McDermott - seeking employment
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